Privacy policy

How Vinylogix handles your data.

Full text being prepared

We are writing the full privacy policy. Until it is published, email your questions to us and we answer each one personally: contact@vinylogix.com

What we can tell you now

Facts about how the platform works today.

All traffic between your browser and Vinylogix is encrypted over HTTPS.
Card details never touch Vinylogix. Card payments are handled by Stripe and PayPal.
The database holding account and shop data runs on Google Cloud (Firebase) in the europe-west4 region, in the Netherlands.
With your consent, the site uses Google Analytics for Firebase to understand how Vinylogix is used.
A shop can check a client’s EU VAT number with the EU’s VIES service.
Record data comes from Discogs. Vinylogix sends Discogs the barcodes, Discogs IDs and search terms you look up, and your public Discogs username if you connect it. Vinylogix never sends Discogs your prices, orders, clients or sales.
On plans with AI, Vinylogix uses Google Gemini through Google AI: it receives the artist, title and year of a record to write texts about it, and the photo of a sleeve you take for cover recognition.
Shops can export their stock, orders and clients as CSV at any time. For any other data, including collector accounts, email contact@vinylogix.com.
Roles decide which team members can see and change client and order data.

These points describe the platform as it is today. They are not a legal guarantee or a data processing agreement. Once published, the full privacy policy will be the binding document.

Questions

We reply personally to every question about data and privacy.

contact@vinylogix.com Contact us

What we can tell you now

Facts about how the platform works today.

All traffic between your browser and Vinylogix is encrypted over HTTPS.

Card details never touch Vinylogix. Card payments are handled by Stripe and PayPal.

The database holding account and shop data runs on Google Cloud (Firebase) in the europe-west4 region, in the Netherlands.

With your consent, the site uses Google Analytics for Firebase to understand how Vinylogix is used.

A shop can check a client’s EU VAT number with the EU’s VIES service.

Record data comes from Discogs. Vinylogix sends Discogs the barcodes, Discogs IDs and search terms you look up, and your public Discogs username if you connect it. Vinylogix never sends Discogs your prices, orders, clients or sales.

On plans with AI, Vinylogix uses Google Gemini through Google AI: it receives the artist, title and year of a record to write texts about it, and the photo of a sleeve you take for cover recognition.

Shops can export their stock, orders and clients as CSV at any time. For any other data, including collector accounts, email contact@vinylogix.com.

Roles decide which team members can see and change client and order data.

These points describe the platform as it is today. They are not a legal guarantee or a data processing agreement. Once published, the full privacy policy will be the binding document.