Everything your record shop runs on
Vinylogix keeps every record with its grading and its shelf, puts your catalogue online under your own name, and takes each order through payment, shipping and delivery. When you take orders on request, your approval comes first.
- Discogs data the moment you scan a barcode
- Paid straight into your own Stripe or PayPal account
- carriers with tracking links built in
- 7
- visibility modes for your storefront
- 3
- Goldmine grades, for media and sleeve
- 8
Behind the counter
Intake, grading, staff access and tax. Vinylogix handles the daily work of a record business.
Discogs data by barcode
Scan with your phone camera or a USB scanner. Artist, title, label, year, tracklist, cover and format come in from Discogs.
Grading and locations
Goldmine grades for media and sleeve separately, shelf and storage locations, suppliers, and an in-app alert when stock you adjust drops below your threshold.
Team roles and permissions
You hold the Master account. Staff get a Worker role with only the permissions you tick. Clients sign in as Viewers.
EU tax and invoices
An invoice for every order. Reverse charge on request orders for EU trade buyers with a verified VAT number, recargo de equivalencia for the Spanish clients you flag, and Stripe Tax on card payments through Stripe.
Integrations
Vinylogix works with Discogs for release data, Stripe and PayPal for payments, and seven carriers for tracking.
Discogs
Release data by barcode, Discogs ID or artist and title, with the lowest Discogs price as a guide.
Stripe
Card payments through Stripe Connect, paid out to your own account.
PayPal
PayPal checkout, paid into your own PayPal account.
Stripe Tax
Automatic VAT calculation on card payments through Stripe, when you switch it on.
Carriers
Tracking links for PostNL, DHL, UPS, FedEx, DPD, GLS and Correos.
CSV
Import stock. Export stock, orders and clients whenever you like.
Your own storefront
Your catalogue on your own page at vinylogix.com, with your name and logo. You decide who gets in and who sees prices.
- Three visibility modes. Open for anyone to browse, private for signed-in visitors, or invite-only for the trade buyers you choose.
- Prices for approved clients. Visitors can look around an open storefront. Prices appear once you approve them.
- Search and filters. Buyers search your crates online and filter by genre and format.
- Clients join by request. A shop or collector asks to join, and you approve or decline.
- A public tracking page. Buyers follow their parcel on its own page, with the carrier’s tracking link.
Orders, payments and tax
Orders move through clear statuses, and Vinylogix creates an invoice for every order.
- Orders on request wait for your approval. When you take orders on request, you check each one and can add a discount for a good customer. A request order reserves its copies while it waits.
- Cancelling puts records back. Cancel an order and its copies go back into stock. Refunds are recorded on the order.
- Reverse charge with VIES. Check a client’s VAT number in VIES with one click. Request orders from EU trade buyers with a verified VAT number get reverse charge.
- Recargo de equivalencia. Switch on the 5.2% surcharge per Spanish client. It applies to their request orders.
- Invoices and exports. An invoice for every order, and an orders CSV with one column per VAT rate for your accountant.
Know your numbers
Vinylogix shows what sells, what stays on the shelf and which clients keep coming back.
- Sales and stock value. What came in, and what’s still on the shelves.
- Best sellers and genre mix. What sells, and how your stock splits by genre.
- Spend per client. See what each client has spent in total.
Fixed periods
- 7 days
- 30 days
- 90 days
- Year to date
- All time
AI on plans that include it
On plans with AI, Vinylogix writes artist bios and album notes for the record page in Vinylogix, and reads the artist and title from a photo of a sleeve.
Whether AI is included depends on your plan.
See which plans include AIArtist bios
A short biography of the artist on the record page in Vinylogix.
Album notes
A few lines about the release on its record page in Vinylogix.
Artist profiles
Background on the artist, on the artist page in Vinylogix.
Cover recognition
Take a photo of the sleeve and AI reads the artist and title, so you can search for the release. It helps with records without a barcode.
Common questions
Something else on your mind? Ask us
Try it on your own stock
Start free and scan your first box today. New paid plans start with a 7-day free trial.