One stock for retail and trade.
For record shops, distributors, wholesalers and labels. Scan records in with the Discogs data filled in, sell them to collectors and trade buyers from the same stock, and ship every order with tracking and an invoice.
Runs in the browser. Nothing to install.
What Vinylogix takes care of
Four jobs Vinylogix does for you every day, for the shop floor and the warehouse.
One catalogue
Every record carries its grading, supplier, shelf and storage location. An in-app alert tells you when stock you adjust drops below your threshold.
Reserved stock
A request order reserves its copies the moment it is placed. A copy in an open request cannot be ordered a second time.
Trade orders
Trade buyers order from your catalogue themselves. When you take orders on request, you approve each one, add a discount if you like, and Vinylogix makes the invoice.
EU VAT
Check a client’s VAT number in VIES with one click. Request orders from clients with a verified VAT number get reverse charge, and the Spanish clients you flag get recargo de equivalencia.
Get the stock in
Scan the barcode with your phone camera or a USB scanner. Artist, title, label, year, tracklist, cover and format come from Discogs. You add what only you know.
Goldmine grading, media and sleeve apart
Grade the vinyl and the sleeve separately, so a NM record in a VG sleeve is priced like one.
- M
- NM
- VG+
- VG
- G+
- G
- F
- P
Shelf and storage locations
See how many copies are in the racks and how many in storage, and exactly where each one is.
Suppliers on every record
Track who you bought it from and what you paid, next to what you sell it for.
CSV import and export
Bring your existing list in; rows with a barcode or Discogs ID are filled in from Discogs. Export stock, orders and clients whenever you like.
Batch edit and low-stock alerts
Update stock levels and locations for many records in one go, and get an in-app alert when stock you adjust drops below your threshold.
Sell to collectors and to the trade
Your catalogue becomes your storefront at vinylogix.com/your-shop. You decide who gets in.
Who can see your catalogue
Open
Anyone can browse your records. Prices and ordering are for the clients you’ve approved.
Private
Visitors have to sign in before they can browse your catalogue at all.
Invite-only
Only clients you have approved get in. Everyone else can ask for access. The setting for wholesale.
Wholesale
Clients join by request
A shop asks to become a client from your storefront, and you approve or decline. The shop creates its own account.
Discount when you approve
Orders on request wait for your approval. Add a discount for a good customer or a big order before it goes through.
EU reverse charge with VIES
Request orders from trade buyers in another EU country, with a VAT number you have verified in VIES, are invoiced without VAT under reverse charge.
Recargo de equivalencia
For sellers in Spain: flag the shops under the equivalence regime, and their request orders get the 5.2% surcharge.
Buyers pay by card through Stripe or with PayPal. Stripe Connect pays out to your own Stripe account, and PayPal pays you directly.
Packing and shipping
Orders move through clear statuses, so you and your team always know what to pack next.
Awaiting approval, Awaiting payment, Paid, Processing, Ready to ship, Shipped, Delivered
- Tracking links
- Add the tracking number and the buyer gets a working link for PostNL, DHL, UPS, FedEx, DPD, GLS or Correos.
- A tracking page for buyers
- Buyers follow their order on a public page. They open it straight from the link, with no login.
- Invoices made for you
- An invoice is generated for every order, ready to download or send. Cancelling an order puts its copies back in stock.
- Ready for your accountant
- Export orders to CSV with a separate column for every VAT rate.
Your team
Give everyone in the shop or warehouse their own login, and only the access they need.
Master
The owner. Sees and manages everything: stock, orders, clients, payments and the team.
Worker
Staff with permissions you choose. For example, hide purchase prices, or let someone pack orders without changing prices.
Viewer
Your clients. They browse your catalogue, order, and see their own order history.
What it costs
Pay per sale, or pay a monthly price for a lower fee. The storefront, orders, invoices and barcode intake are in every plan.
Pay-as-you-go
No monthly fee
6% fee per sale
- Records
- 2,000
- Team
- 2
Growth
€39/month
3% fee per sale
- Records
- 1,000
- Team
- 10
Scale
€99/month
2% fee per sale
- Records
- Unlimited
- Team
- Unlimited
New paid plans start with 7 days free. Card fees of Stripe or PayPal are separate from the platform fee.
Put your stock and your trade buyers in one place
Pay-as-you-go has no monthly fee. Move to a monthly plan when your orders grow.